Admin Assistant / Receptionist

🕒 Full-time | 📍 Kingsville, Ontario, Canada

Do you thrive in a dynamic office setting where organization, communication, and teamwork are key? Are you known for your friendly demeanor and ability to keep things running smoothly? Then we’re looking for you!

POSITION OVERVIEW

As an Admin Assistant / Receptionist, you will serve as the first point of contact for visitors and callers while managing a variety of administrative responsibilities. Your attention to detail and professionalism will help keep our daily operations efficient and welcoming. You’ll support the General Manager and collaborate with various departments to ensure smooth communication and workflow

Job Duties:

• Greet and assist visitors, answer phone calls, and manage general email correspondence.

• Coordinate calendars, schedule appointments, and maintain meeting room logistics.

• Assist with administrative tasks such as filing, document preparation, and data entry.

• Ordered and maintained office supplies, liaised with vendors, and supported facility needs.

• Help plan internal events, staff meetings, or team lunches.

• Ensure smooth day-to-day office operations and provide general support to management.

• Maintain confidentiality and handle sensitive information with discretion.

JOB EXPECTATIONS

We are seeking for an Admin Assistant / Receptionist who is proactive, organized, and committed to creating a positive and efficient workplace. The ideal candidate will maintain high standards of professionalism, communicate clearly, and be able to balance multiple responsibilities in a fast-paced environment.

 Key Requirements:

• A diploma or certificate in administration, business, or a related field (or equivalent experience).

• Minimum of 2 years in an administrative or receptionist role.

• Strong organizational and multitasking abilities with attention to detail.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

• Strong communication and interpersonal skills.

• Ability to work independently and prioritize tasks effectively.

• A proactive, service-minded attitude and the ability to work in a team-oriented environment.

• Comfortable with handling confidential information.

• Experience with office tools and systems (e.g., phones, printers, ERP software) is a plus. 

WE OFFER

• Laptop

• Position is based on 44 hours/week. Over-time and after-hours may be required with proper notice.

• Comprehensive training to ensure your success in the role.

• Opportunities for professional growth and advancement.

• A supportive, team-oriented work environment.

• Dental care

• Life insurance

• Salary: DOE

• Schedule: Monday to Friday, after hours as needed

• Work Location: In-person

Join our team and make a difference in a collaborative and innovative environment! Apply now to become a part of Van der Ende Group.